USPS Form 1583

Fill out and notarize your Application for Delivery of Mail Through Agent online

Connect with a licensed online notary.

From $25 for US signers

Form 1583

1. Fill out your selected form online

Click and type to fill in all the required fields of the form.

Computer and smart phone video conference

2. Notarize your document online

Connect with an online notary public with Internet video.

Stamp and notarized document

3. Download your sealed document

Your completed document is legally notarized and digitally sealed.

law-building
law-building

Does my state allow online notary?

You can access an online notary public from any US state - and from anywhere in the world.

1. Nearly all US states have embraced Remote Online Notarization (RON), allowing their own notaries to perform online notarizations. OnlineNotary.us has notaries in most states that legally authorize RON.

2. Even if we don’t have a notary specifically in your state, you can still access an online notary who is commissioned another state. The “comity” principle ensures all US states recognize official acts like notarizations from other states. So, if needed, we can connect you with a qualified online notary from another state who complies with their regulations.

If you have a specific legal requirement that mandates a notary from your state from which we do not have an available notary, using our service might not be possible.  In such cases, we recommend seeking a local notary to ensure compliance with specific requirements.

Form Description

USPS Form 1583 (titled “Application for Delivery of Mail Through Agent”) is designed to authorize a commercial mail receiving agency (CMRA) to receive mail on behalf of the applicant. This form is necessary for individuals or businesses that wish to have their mail received and handled by an entity other than themselves, such as a mail forwarding service. The form requires detailed information about the applicant, including their name, address, and the type of identification presented. It also mandates the provision of information regarding the authorized CMRA, ensuring a legal agreement for mail handling. This form serves as a formal authorization, enabling the CMRA to act as an agent for the receipt of a customer’s mail, ensuring compliance with postal regulations.

Completing Form 1583, which must be notarized, involves verifying the applicant’s identity to prevent fraud and ensuring only authorized individuals access mail, enhancing security. The applicant provides identification to the CMRA, recorded on the notarized form. This procedure, crucial for secure mail delivery through third-party agents, is validated by postal authorities, emphasizing the form’s significance in legal and secure mail handling.

The online notary process

Remote online notary

Online notary speaking with customer

Remote Online Notarization (RON) is a secure and convenient way to notarize documents digitally, anywhere, anytime. Using live video technology, RON connects signers with notaries for identity verification, digital signing, and electronic sealing. Remote online notary provides a fast and reliable solution for notarizing documents without you having to be in the physical presence of a notary public.

Online notary public

Woman using laptop to notarize online

An online notary is a traditional notary who has applied for and received an online notary commission issued by the secretary of state authorizing the performance of an online notarization. An online notary may perform all the notarial acts of a traditional notary. At the time of the online notarization, the online notary must be physically in their commissioning state.

Signer/principal

Man using phone at construction site to notarize online

Unlike in a traditional in-person notarization, the signer (“principal”) in an online notarization does not need to physically appear before the notary. Instead, the principal in an online notarization is deemed to appear by means of a two-way audio-video conference. And the principal can be located anywhere in the world while on video with the notary during the live notary session.

Identity verification

Illustration of ID card being verified

The notary must verify the identity of the principal using the identity proofing and credential analysis standards set forth under governing notary law. Identity proofing is performed through biometrics or dynamic knowledge-based authentication questions. Credential analysis is performed on the signer’s remotely presented picture ID using automated third party software processes that confirm the credential’s integrity and personal details.

Online notary session

Screenshot showing notary document with video of online notary and customer

The principal and online notary engage via a two-way video conference session with an interactive electronic version of the document that is digitally signed by the parties. The online notary system is designed to confirm that the document that is presented for online notarization is the same document that is electronically signed by the principal. The session is digitally recorded and secured so that only the authorized participants can obtain access.

Digitally sealed

Online notary lock is secure

The certificate used in an online notarization must state that the notarial act was an online notarization. The online notary public signs the certificate by affixing a personal digital certificate and its electronic seal. This process must be completed in a manner that is capable of independent verification and renders any subsequent change or modification to the electronic document evident. The digital certificate uses public key infrastructure technology and is X.509 compliant.