Preparing for an online notary session is straightforward, but proper preparation helps ensure your notarization is completed quickly, smoothly, and without rescheduling. Remote Online Notarization (RON) allows documents to be notarized securely over live video from anywhere in the world—provided a few key requirements are met in advance.
Below is a practical checklist of what you should have ready before your online notary session.
A Stable Internet Connection and Compatible Device
Online notarization takes place over a secure, live audio-video connection. Before your session, make sure you have:
- A reliable internet connection
- A computer, tablet, or smartphone with a working camera and microphone
- An up-to-date web browser (Chrome, Safari, or Edge are commonly supported)
If possible, avoid using corporate or restricted networks. Firewalls, VPNs, or network security restrictions can block video or audio, preventing the session from starting or completing.
Your Document — Final and Ready to Sign
Your document must be complete and finalized before the session begins.
Before scheduling, confirm that:
- All pages of the document are included
- All required fields must be completed
- The document matches the version required by the receiving party
Apostille Requirement? Notify Support in Advance
If your document will require an apostille, it is critical to notify our support team before scheduling your online notary session.
Apostille-bound documents are subject to specific state law requirements, including which notary commissions and notarization methods are acceptable. These requirements must be reviewed in advance to avoid rejection by the issuing authority.
If you need an apostille, please notify our support team beforehand so we can confirm the proper notarization approach before your session is scheduled.
Valid Government-Issued Photo Identification
Identity verification is a core legal requirement of online notarization.
- U.S. signers may use:
- U.S. passport
- State driver’s license
- State-issued ID
- Permanent resident (green card)
- Valid U.S. visa with passport, where permitted
- International (non-U.S.) signers must have a valid passport or national government-issued photo ID. In most cases, a passport is preferred and most widely accepted.
Your ID must be valid, unexpired, and clearly visible when scanned or photographed during the session.
A Quiet, Well-Lit Environment
Choose a location where you can be clearly seen and heard by the notary.
Your environment should be:
- Quiet and free from interruptions
- Well-lit, with lighting facing your face
- Suitable for reading and responding on camera
Poor lighting or background noise can delay or prevent completion of the session.
Device, Browser, and Network Compatibility
Your device and browser must allow access to a web camera and microphone
Make sure your device and browser do not have blocking software, restrictive security settings, pop-up blockers, or extensions that could interfere with the notarization platform. If possible, disable unnecessary browser extensions before your session begins.
Awareness of Who Must Appear
In most online notarizations:
- Only the signer whose signature is being notarized is required to appear before the notary
- Additional parties generally do not need to attend unless required by the document
Always review your document or consult the drafting party if you are unsure.
Witness Requirements (If Applicable)
Some documents—such as Powers of Attorney or healthcare directives—require witnesses in addition to notarization.
Important to note:
- Witnesses must be physically present in the same location as the signer
- Witnesses must be available at the time of the session and meet any applicable legal requirements or document requirements
Confirm witness requirements in advance to avoid delays or rescheduling.
Time and Availability
Most online notarizations are completed quickly, but plan for:
- 10–15 uninterrupted minutes
- Additional time for complex documents or large document sets
Understanding the Document You Are Signing
Notaries are required to confirm that:
- You understand the document
- You are signing voluntarily
- You are not under duress
Notaries cannot provide legal advice or explain document contents. Review your document carefully beforehand or consult an attorney if needed.
Ready to Schedule Your Online Notary Session?
When properly prepared, an online notary session can be completed in minutes—securely and legally.
When you schedule with OnlineNotary.us, you receive:
- Experienced remote online notaries
- Support for U.S. and international signers
- Fast, convenient scheduling from anywhere in the world
Ready to get started?
Fast, secure notarization from any device.