Is online notarization legal in the United States?
Yes. Online notarization is legal in the United States and is authorized by law in most states.
State laws allow a notary and signer to meet over secure audio-video technology instead of being physically in the same room. These laws are enacted at the state level, meaning each state sets its own rules and requirements.
How many states allow online notarization?
As of today, nearly all U.S. states have enacted laws authorizing some form of remote online notarization.
Some states were early adopters, while others passed legislation more recently—especially after increased demand during and after COVID-19. A small number of states may still have limited use cases or delayed implementation, but nationwide acceptance is now the norm.
Is online notarization the same as electronic notarization?
Not exactly.
- Electronic notarization (eNotary) means the document is signed electronically, but the signer and notary may still be physically together.
- Remote online notarization (RON) means the document is signed electronically and the notary and signer meet remotely via live video.
When people ask “online notary,” they are usually referring to remote online notarization (RON).
Are online notarized documents legally valid?
Yes. Documents notarized online are legally valid when performed in accordance with state law.
These documents:
- Carry the same legal weight as in-person notarizations
- Are almost always enforceable in courts
- Are widely accepted by businesses, law firms, and government agencies
As with any notarized document, acceptance ultimately depends on the receiving organization’s requirements.
Do courts accept online notarized documents?
Yes. Courts regularly accept online notarized documents, including affidavits, declarations, and sworn statements.
Because RON sessions are recorded and include tamper-evident digital seals, they often provide more auditability than traditional paper notarizations. That said it’s advisable that you contact your document recipient to confirm that they will accept a document notarized via RON.
Is online notarization more secure than in-person notarization?
In many cases, yes.
Online notarization typically includes:
- Identity verification using government-issued ID
- Knowledge-based authentication (where required)
- Live audio-video recording of the session
- Tamper-evident digital signatures and seals
- Detailed electronic audit trails
These safeguards often exceed what occurs during a traditional in-person notarization.
Can documents notarized online be used across state lines?
Generally, yes.
Most states recognize notarizations performed by a properly commissioned notary in another state, including online notarizations. This principle is similar to how in-person notarizations are recognized nationwide.
That said, it’s always wise to confirm acceptance with the receiving party, especially for high-stakes or international use.
Is online notarization legal for people outside the United States?
Yes—many U.S. online notarizations can be completed by signers located outside the United States, as long as:
- The notary is commissioned in a U.S. state that allows it
- The document is governed by U.S. law or pertains to a U.S. matter or transaction
- Identity verification requirements are met
This makes online notarization especially valuable for expatriates, international business, and overseas property transactions.
Are there documents that cannot be notarized online?
Some documents may have restrictions depending on state law or receiving agency rules. Examples may include:
- Certain estate planning documents in specific states
- Documents to be used outside of the U.S. (unless they can receive an apostille)
- Foreign country requirements that mandate paper notarization
When in doubt, it’s best to confirm requirements in advance.
Why are more people choosing online notarization?
People choose online notarization because it is:
- Faster and more convenient
- Available from anywhere with an internet connection
- Often easier to schedule
- Secure and well-documented
- Ideal for international or remote signers
What once required travel and coordination can now be completed in minutes.
So, is online notary legal?
Yes—online notarization is legal, valid, and widely accepted in the United States.
As laws continue to modernize and digital transactions become standard, online notarization has become a trusted and mainstream solution for individuals and businesses alike.
Need a document notarized online? You can connect with a licensed U.S. notary from your phone or computer—no travel required.
Ready to go?
Connect with your mobile device or computer